Optimize your service with the Agenda

Spend 3 minutes and save many others, thanks to the Agenda and Scheduler of Sengerio.

Video Transcript

Sengerio provides you with two complementary tools for the operational management of your services, the Agenda and the Scheduler.

Let's start with the Agenda. Select a date and you will see a list of all transportation services during that specific day.

Every single line in the agenda will need to be covered with an available vehicle. Then I click on Assign in the Vehicle column and get the list of available vehicles.

For each available vehicle, it also shows the information of the end of its last service and the beginning of the next one, as a support in choosing the vehicle.

The same goes for the assignment of the driver. Click on Assign from the Driver column and choose the available one. If you then want to replace the driver already assigned, click on his name and you will see the list of other available drivers. Choose the new driver and the replacement is complete.

The Agenda gives you filters to see, for example, only those trips to which you have yet to assign a vehicle or those still completely uncovered, etc...

In addition, the colors you have chosen for your reservations, vehicles, or drivers are visible at a glance to help you with organization.

The vehicle scheduler along with the driver scheduler are two resource optimization tools with the support of graphical visualization of the assigned trips, which are represented in the scheduler timeline as segments of the size relative to the time length of the service.

Resource utilization is optimized by moving segments simply by dragging them from one resource to another.

The scheduler timeline extends up to a month, giving a broad overview of services assigned to vehicles or drivers.

Below the scheduler timeline, the services for the period are shown in a table that allows you to filter only those still to be covered, and as we saw earlier, clicking on the Assign item covers the service with the available resource. At this point, the covered service is shown in the scheduler timeline on the same row as the assigned resource.

Everything we have seen for the vehicle scheduler also applies to the driver scheduler.

By right-clicking on the segment representing the trip, we can see the Recap, which provides a summary of the operational information.

Unlike in the Agenda, which lists only the transportation services, in the vehicle scheduler, we also find the downtime associated with the vehicles. While in the driver scheduler, in addition to transportation services, we find absences and other activities outside of driving associated with each driver.

At this point, we move on to the operational communications to drivers. Don't miss the classic email, which you send from the Operational Communications list. From here I choose to send the operational documents for the first five services, see a preview of the generated documents, and click Send.

Now in the list, for the services I had selected, I see that the operational documents show as sent and I will be able to see that the driver has opened the document.

It must be said though, that the best system of communicating services to drivers is undoubtedly sharing through the Sengerio Driver app.

In this case, once the service is assigned, I can share it with a click and a solid blue circle appears next to the name. This means that the driver still has to read the details of the trip from his app; when the driver reads on Sengerio Driver the job he has been assigned then the circle fills in white. By hovering the mouse over the icon you can see when the service has been read.

Now it's your turn, by taking full advantage of Sengerio Scheduler, you will discover much more than I have shown you in this video and move to a new level of organization!